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Traditional Bookkeeping Services In Out

If you haven’t noticed, traditional bookkeeping services is on its way out.

Small business owners are realizing that bookkeeping services managing their books according to tax deadlines is not a good fit for their businesses.

As I meet new clients, I notice how the needs of small business owners have changed from bookkeeping services in the last ten years. However, these clients seem to want similar things:

  • Real-time information. Clients need up to date information to make sound financial decisions
  • Automation. Most business owners are focused on increasing their bottom line. Data entry is low on their list of priorities
  • Mobility. In this informational age, many business owners want the flexibility to access information on the go. Cloud or web-based apps are becoming the new norm. The ability to view information from smartphones and tablets is high on the list of ‘must haves’ which bookkeeping services can’t offer
  • Autonomy. Many owners want to manage their books with less supervision. They don’t want to be dependent upon their bookkeeping services for every little thing that needs to be looked up or every simple question that needs to be answered.
  • Easy to Understand Information. Clients want to look at their financial information and see things that they easily understand

As a bookkeeping services, you must ask yourself “How can I deliver this to my clients?” The answer is automation.

I’ve been a CPA operating a bookkeeping services for quite a few years and I can honestly say that I’ve always been fascinated with the concept of automating accounting tasks. The key is finding the right tool for each business.

One of the cloud-based tools that bookkeeping services have been focusing on lately is QuickBooks Online Accountant (QBOA). It allows me to quickly review my clients’ financials and to easily make adjustments when needed.

As a solo bookkeeping services, QBOA has helped me change the way I do business. Here are several of its features:

  • Reclassifying Transactions in Batch. Transactions can be corrected in bulk. I can easily move transactions from one account to another.
  • Ability to Automate Transactions. QuickBooks Online Accountant allows me to easily identify transactions that can be ‘memorized’ or set up to be automatically recorded. This is a timesaver for tasks like customer invoicing and recurring bill payments.
  • Real-time accounting (almost). My clients’ books are updated regularly and tax returns are filed on time.
  • High Value bookkeeping services. Because less time is spent on data entry, my clients and I have more time to brainstorm on ways to increase their bottom line. We analyze gross profit for specific products or services and review operating expenses. It allows us to focus on opportunities for improvement, such as cost savings and efficiency.
  • Client Dashboard. Displays my list of clients in a dashboard view. With the use of one login, I can access each client’s books and toggle between companies as needed.
  • Anytime, anywhere access. I can access my clients’ books from wherever I’m located. My clients and I can work in QuickBooks Online simultaneously. No more sending copies of QuickBooks files back and forth.

In general, it allows bookkeeping services to foster a more collaborative partnership with each client. Instead of handling thousands of transactions, I have the opportunity to help and train my QuickBooks Online users to easily interpret the numbers that they see. Hopefully, I’ve empowered them to make great business decisions.

About the Author

Gustavo VieraGustavo A Viera is the managing partner of Gustavo A Viera, PA. His experience spans more than 25 years. He started his career in public accounting at PriceWaterHouseCoopers where reached the level senior audit manager. His Fortune 500 experience includes positions as CFO - Latin America Region for both Hewlett Packard and Telefonica of Spain. Gustavo also writes a blog twice a week that addresses trending accounting and tax issues. He is an SBA Advisor and teaches workshops for aspiring entrepreneurs. His office is located at One Alhambra Plaza Floor PH Coral Gables FL 33134, and is admitted to practice in the State of Florida as a licensed Certified Public Accountant. Gus welcomes questions and he can be reached at 786-250-4450.View all posts by Gustavo Viera →